Policies

Breakout Convention Policies

Attendees, vendors, guests, volunteers, and staff are expected to abide by a set of policies which are in compliance with Canadian law and the general policies of the Sheraton Centre – Downtown Toronto

Rules and etiquette of the Convention

  1. Harassment – No attendee shall harass a guest, staff member, volunteer, another attendee, or other individual present in the hotel space. Any such behaviour may lead to expulsion from the convention and revocation of your badge. The convention reserves the right to remove any signage displaying what, or individuals acting in a way, it considers offensive or in disagreement with its policies and philosophy, including any promotion of hate, religious/anti-religious proselytization, unauthorized solicitation, anti-feminism, or similar.
  2. Passes (including convention wristbands) must be worn at all times when in any of the convention areas. Attendees must use real names on their badges (where applicable).
  3. Proof of identity must be shown when claiming a lost wristband/badge. Any lost passes or tickets should be reported immediately to the Registration Desk. If you have lost your wristband/badge, please bring ID to the Registration Desk during operating hours in order to be issued a replacement. The cost for a replacement wristband/badge is $10.
  4. A parent or guardian must accompany children 13 and under at all times. Parents and guardians are responsible for the well-being and behaviour of all children in their care.
  5. Ask Permission for Photos and Videos – If you wish to take a photo or video of a guest, or other attendee of the convention, please ask permission first.
  6. Drugs, theft, and vandalism are illegal and will be dealt with accordingly.
  7. Sales are a matter between attendees and any on-site merchant(s) in question. It is highly recommended you get a receipt for each transaction.
  8. All sales material can only be sold at vendor booths and not at gaming tables or in other areas of the venue without the express permission of the convention organisers.
  9. We ask that all attendees of Breakout operate with the assumption of good intentions on the part of other gamers.

Inclusivity

Breakout strives to create a safe and inclusive space that welcomes gamers from all walks of life. We hope to build a community space that includes all gamers.

We celebrate all races, ethnicities, body-types, the full spectrum of genders, all sexual identities, and persons with a range of abilities and ability challenges. While this list of identities is not complete or perfect, we function with a spirit of inclusiveness.

We believe that a diverse range of experiences and perspectives is absolutely necessary in building a thriving and healthy gaming community. We welcome you to share your perspective and experiences with us at Breakout.

We endeavour to remove as many barriers as possible and provide all the tools we can to create a safe and inclusive space for all within the gaming community.

Above all else, Breakout Gaming Convention strives to be safe haven to roll dice, move meeples, and enjoy great times with fellow gamers in a safe, welcoming, and inclusive environment.

X-Card

All roleplaying games at Breakout Gaming Convention feature an X-card. An X-card is a tool that helps maintain a safe environment at the gaming table. Roleplaying games can be very improvisational and adventures can vary widely in content. It can be impossible to predict when uncomfortable content might come up.

An X-card is a tool to keep the content at the table safe for everyone. It is a card in the middle of the table with an X on it. Should someone feel uncomfortable at anytime, they can tap the X-card. The GM and other players will change the content, dial it back, or skip the scene.

Breakout endorses and uses the X-Card as part of our plan to create a safe and inclusive environment for gamers.

The X-Card was designed by John Stavropoulos and more information about it can be found at http://tinyurl.com/x-card-rpg

Breakout Scheduled Event Sign-up and Waitlist Policy

Many scheduled events at Breakouts have limited seats available. The number of available seats varies and is listed on each event’s page in the Breakout schedule. If you sign up for an event after all free seats are taken, you will be placed on a Waitlist for that event.

If you have been placed on a Waitlist, please arrive 15 minutes before the start of your events and check in with the Admin Desk. The Roleplaying Admin Desk is in deHaviland Hall. The Boardgame Admin Desk is in York Hall. The Breakout Admins will be wearing clothing identifying them as Breakout staff.

The Breakout Admins will let you know if a seat in the event is available for you, and if not, will do our best to find you an open seat in an event starting at the same time. Being on a Waitlist does not guarantee an attendee a seat at any given event. The Breakout Admins reserve the right to limit and adjust event capacity based on the needs of the convention.

Attendees will often adjust their schedules throughout the convention; the latest versions of event sign up sheets are kept at the Admin desks. If your plans change and you no longer wish to be registered for an event, please come to the Admin Table and remove your name.

Refund Policy

Passes for Breakout 2018 will be eligible for a full refund up until 11:59 PM on Tuesday, March 13, 2018. Refunds are not available beyond that date.

Hotel Rules – Common Areas and Rooms

  1. No attendee may sleep in the hallways or convention space. This includes the hall being provided for all-night gaming.
  2. The legal drinking age in Ontario is 19. No alcohol may be consumed in the convention space. No food and drink other than that which is purchased from the hotel may be consumed in the convention space.
  3. Action will be taken in the case of attendees who violate hotel rules for use of guest rooms. Violations include, but are not limited to:
    • Exceeding the maximum occupancy per hotel room. Hotel management has the right to evict from guest rooms anyone who is not registered with them as a guest.
    • Charging admission to a room party.
    • Serving alcohol without a liquor license.
    • Serving alcohol to minors. If this is found to have happened, legal action will be taken.
    • Selling merchandise out of private hotel rooms.
    • Engaging in any other behaviour that is illegal or disruptive. This will result in loss of convention membership and possible legal action by the hotel.

Lost or Stolen Items

Breakout is not responsible for lost or stolen items.

A Final Word

Please remember, we try to be nice about the rules. All it takes to ruin the fun for everyone is one person abusing the rules. We will have no other option than to enforce stronger rules if people break them. We’re here for your safety and enjoyment!

© 2016 Breakout. All rights reserved.